.usa-footer .grid-container {padding-left: 30px!important;} SP 800-122 (DOI) The Office of Personnel Management and Anthem breaches are examples of this, where millions of pieces of PII were taken and then used to attack other organizations like the IRS. An official website of the United States government. Everything's an Argument with 2016 MLA Update University Andrea A Lunsford, University John J Ruszkiewicz. PCI compliance includes taking responsibility for ensuring that financial data is protected at all stages, including when it is accepted, transferred, stored, and processed. DHS employees, contractors, consultants, and detailees are required by law to properly collect, access, use, share, and dispose of PII in order to protect the privacy of individuals. The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. Or they may use it themselves without the victims knowledge. The U.S. General Services Administration notes that PII can become more sensitive when it is combined with other publicly available information. Washington, DC 202101-866-4-USA-DOL1-866-487-2365www.dol.gov, Industry-Recognized Apprenticeship Programs (IRAP), Bureau of International Labor Affairs (ILAB), Employee Benefits Security Administration (EBSA), Employees' Compensation Appeals Board (ECAB), Employment and Training Administration (ETA), Mine Safety and Health Administration (MSHA), Occupational Safety and Health Administration (OSHA), Office of Administrative Law Judges (OALJ), Office of Congressional and Intergovernmental Affairs (OCIA), Office of Disability Employment Policy (ODEP), Office of Federal Contract Compliance Programs (OFCCP), Office of Labor-Management Standards (OLMS), Office of the Assistant Secretary for Administration and Management (OASAM), Office of the Assistant Secretary for Policy (OASP), Office of the Chief Financial Officer (OCFO), Office of Workers' Compensation Programs (OWCP), Ombudsman for the Energy Employees Occupational Illness Compensation Program (EEOMBD), Pension Benefit Guaranty Corporation (PBGC), Veterans' Employment and Training Service (VETS), Economic Data from the Department of Labor, Guidance on the Protection of Personal Identifiable Information. The DoD Cyber Exchange is sponsored by Federal government websites often end in .gov or .mil. Which of the following are risk associated with the misuse or improper disclosure of PII? We're available through e-mail, live chat and Facebook. This is a potential security issue, you are being redirected to https://csrc.nist.gov. (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. 0000002651 00000 n This is information that can be used to identify an individual, such as their name, address, or Social Security number. Skysnags automated software safeguards your domains reputation and keeps your business away from compromised business emails, password theft, and potentially significant financial losses. In this module, you will learn about best practices for safeguarding personally identifiable information . or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Identifying and Safeguarding Personally Identifiable Information (PII) DS-IF101.06, My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Hosted by Defense Media Activity - WEB.mil, Define PII and Protected Health Information, or PHI, a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI, Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, Identify use and disclosure of PII and PHI, State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. .h1 {font-family:'Merriweather';font-weight:700;} The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. PII stands for personally identifiable information. Because DOL employees and contractors may have access to personal identifiable information concerning individuals and other sensitive data, we have a special responsibility to protect that information from loss and misuse. PII is regulated by a number of laws and regulations, including the Gramm-Leach-Bliley Act, the Fair Credit Reporting Act, and the Health Insurance Portability and Accountability Act. Whether youre supplementing your training in DCWF Orientation or coming back for a refresher, this learning game is designed to test your knowledge of the Defense Cyber Workforce Framework (DCWF). This factsheet is intended to help you safeguard Personally Identifiable Information (PII) in paper and electronic form during your everyday work activities. hb```f`` B,@Q\$,jLq `` V Some types of PII are obvious, such as your name or Social Security number, but . CDSE courses are intended for use by Department of Defense and other U.S. Government personnel and contractors within the National Industrial Security Program. Delete the information when no longer required. The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. The GDPR requires companies to get explicit permission from individuals before collecting, using, or sharing their personal data. PHI is defined by the Health Insurance Portability and Accountability Act (HIPAA) and is made up of any data that can be used to associate a persons identity with their health care. In addition to the forgoing, if contract employees become aware of a theft or loss of PII, they are required to immediately inform their DOL contract manager. In others, they may need a name, address, date of birth, Social Security number, or other information. endstream endobj 137 0 obj <. startxref The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy of health information. Official websites use .gov The regulation applies to any company that processes the personal data of individuals in the E.U., regardless of whether the company is based inside or outside the E.U. Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) This includes companies based in the U.S. that process the data of E.U. %%EOF The site is secure. A .gov website belongs to an official government organization in the United States. div#block-eoguidanceviewheader .dol-alerts p {padding: 0;margin: 0;} .usa-footer .container {max-width:1440px!important;} The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. PII, or personally identifiable information, is any piece of data that someone could use to figure out who you are. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its An official website of the United States government, Security Testing, Validation, and Measurement, National Cybersecurity Center of Excellence (NCCoE), National Initiative for Cybersecurity Education (NICE), Federal Information Security Modernization Act. The Leaders Orientation is an executive presentation (including a question and answer segment) that has been designed to familiarize DoD Leaders with core tenets of the DoD CES personnel system. Any organization that processes, stores, or transmits cardholder data must comply with these standards. This is information that can be used to identify an individual, such as their name, address, or Social Security number. Defense Information Systems Agency (DISA), National Centers of Academic Excellence in Cybersecurity (NCAE-C), Public Key Infrastructure/Enabling (PKI/PKE), HR Elements Lesson 3: Occupation Structure, HR Elements Lesson 4: Employment and Placement, HR Elements Lesson 5: Compensation Administration, Identifying and Safeguarding Personally Identifiable Information (PII), Mobile Device Usage: Do This/Not That poster, Phishing and Social Engineering: Virtual Communication Awareness Training, Privileged User Cybersecurity Responsibilities. .manual-search ul.usa-list li {max-width:100%;} The Federal government requires the collection and maintenance of PII so as to govern efficiently. However, because PII is sensitive, the government must take care to protect PII, as the unauthorized release or abuse of PII could result in potentially grave repercussions for the individual whose PII has been compromised, as well as for the federal entity entrusted with safeguarding the PII. The purpose of the Cyber Awareness Challenge is to influence behavior, focusing on actions that authorized users can engage to mitigate threats and vulnerabilities to DoD Information Systems. 147 11 Safeguard DOL information to which their employees have access at all times. The purpose of this lesson is to review the completed course work while reflecting on the role of HR Practitioners in CES organizations. Learning Objectives:This course is designed to enable students to: Target Audience:DOD information system users, including military members and other U.S. Government personnel and contractors within the National Industrial Security Program. Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels Identify use and disclosure of PII and PHI State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection Delivery Method: eLearning Length: 1 hour The .gov means its official. Federal Information Security Modernization Act; OMB Circular A-130, Want updates about CSRC and our publications? The DoD ID number or other unique identifier should be used in place . Think privacy. Think protection. A full list of the 18 identifiers that make up PHI can be seen here. The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), 1995 Data Protection Directive (95/46/E.C. p.usa-alert__text {margin-bottom:0!important;} Ensure that the information entrusted to you in the course of your work is secure and protected. PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address They may also use it to commit fraud or other crimes. Captain Padlock: Personally Identifiable Information (PII) isinformation used to distinguish or trace an individual's identity, such as name, social security number, mother's maiden name, and biometric records. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of compensation elements of the CES occupational structure. PII can include anything from a persons name and address to their biometric data, medical history, or financial transactions. Topics, Erika McCallister (NIST), Tim Grance (NIST), Karen Scarfone (NIST). %PDF-1.5 % The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. View more (Brochure) Remember to STOP, THINK, before you CLICK. Industry tailored BEC Protection, Email authentication and DMARC enforcement. This includes information like Social Security numbers, financial information, and medical records. Erode confidence in the governments ability to protect information. Users must adhere to the rules of behavior defined in applicable Systems Security Plans, DOL and agency guidance. The CES DoD Workforce Orientation is a presentation (including a question and answer segment) that has been designed to familiarize the workforce with the core tenets of the DoD CES personnel system. FM0T3mRIr^wB`6cO}&HN 4$>`X4P\tF2HM|eL^C\RAl0) . The information they are after will change depending on what they are trying to do with it. Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. A lock () or https:// means you've safely connected to the .gov website. `I&`q# ` i . For example, they may need different information to open a bank account then they would file a fraudulent insurance claim. Our Other Offices. In some cases, all they need is an email address. This training is intended for DOD civilians, military members, and contractors using DOD information systems. Any information that can be used to determine one individual from another can be considered PII. Dont Be Phished! Unlock insights, bypass email authentication configuration issues including SPF and DKIM; and protect your domain from spoofing with strict DMARC enforcement, all autonomously with Skysnag. The launch training button will redirect you to JKO to take the course. law requires gov to safeguard pii privacy act senior military component offical for privacy DON CIO info stored on a computer data at rest scenario considered a breach -leaving document with pii in open area -attaching someone's medical info in a letter to the wrong recipient -posting truncated ssn in a public website , b@ZU"\:h`a`w@nWl CUI is an umbrella term that encompasses many different markings to identify information that is not classified but which should be protected. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. The Cyber Excepted Service (CES) Orientation is an eLearning course designed to familiarize learners with the core tenets of the DoD CES personnel system. Additionally, physical files such as bills, receipts, birth certificates, Social Security cards, or lease information can be stolen if an individuals home is broken into. SP 800-122 (EPUB) (txt), Document History: Company Registration Number: 61965243 endstream endobj startxref PII must only be accessible to those with an "official need to know.". Safeguards are used to protect agencies from reasonably anticipated. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. Identifying and Safeguarding PII V4.0 (2022) 4.5 (2 reviews) Which of the following must Privacy Impact Assessments (PIAs) do? How to Identify PII Loss, 1 of 2 How to Identify PII . Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. To be considered PII, the data must be able to be used to distinguish or trace an individuals identity. Companies are required to provide individuals with information about their rights under the GDPR and ensure that individuals can easily exercise those rights. /*-->*/. Sensitive PII is information that can be utilized to identify an individual and that could potentially be used to harm them if it fell into the wrong hands. Ensure that the information entrusted to you in the course of your work is secure and protected. Local Download, Supplemental Material: ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. The GDPR replaces the 1995 Data Protection Directive (95/46/E.C. 157 0 obj <>stream Essential Environment: The Science Behind the Stories Jay H. Withgott, Matthew Laposata. It comprises a multitude of information. DOL contractors having access to personal information shall respect the confidentiality of such information, and refrain from any conduct that would indicate a careless or negligent attitude toward such information. 0000001903 00000 n > The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles . Skysnag helps busy engineers enforce DMARC, responds to any misconfigurations for SPF or DKIM which increases email deliverability, and eliminates email spoofing and identity impersonation. This includes information like names and addresses. The Information Security (INFOSEC) Program establishes policies, procedures, and requirements to protect classified and Controlled Unclassified Information (CUI) that, if disclosed, could cause damage to national security. This interactive training explains various types of social engineering, including phishing, spear phishing, whaling, smishing, and vishing. PII is any information which can be used to distinguish or trace an individuals identity. Avoid compromise and tracking of sensitive locations. Department of Labor (DOL) contractors are reminded that safeguarding sensitive information is a critical responsibility that must be taken seriously at all times. Only individuals who have a "need to know" in their official capacity shall have access to such systems of records. Thieves can sell this information for a profit. This interactive exercise provides practical experience in the processes of cybersecurity risk assessment, resource allocation, and network security implementation. Terms of Use Handbook for Safeguarding Sensitive Personally Identifiable Information. .dol-alert-status-error .alert-status-container {display:inline;font-size:1.4em;color:#e31c3d;} PII/PHI Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. Any information that can be used to determine one individual from another can be considered PII. PCI-DSS is a set of security standards created to protect cardholder data. Which of the following establishes Written for Institution Central Texas College Course All documents for this subject (1) The benefits of buying summaries with Stuvia: Guaranteed quality through customer reviews .manual-search-block #edit-actions--2 {order:2;} 0000000516 00000 n The purpose of Lesson 1 is to provide an overview of Cyber Excepted Service (CES) HR Elements Course in general. 0000002158 00000 n 0 This Handbook provides best practices and DHS policy requirements to prevent a privacy incident involving PII/SPII during all stages of the information lifecycle: when collecting, storing, using, disseminating, or disposing of PII/SPII. 173 0 obj <>/Filter/FlateDecode/ID[<433858351E47FF448B53C1DCD49F0027><3128055A8AFF174599AFCC752B15DF22>]/Index[136 68]/Info 135 0 R/Length 157/Prev 228629/Root 137 0 R/Size 204/Type/XRef/W[1 3 1]>>stream Retake Identifying and Safeguarding Personally Identifiable Information (PII). trailer Lead to identity theft which can be costly to both the individual and the government. PII can be defined in different ways, but it typically refers to information that could be used to determine an individual, either on its own or in combination with other information. This document provides practical, context-based guidance for identifying PII and determining what level of protection is appropriate for each instance of PII. PII can be collected in a combination of methods, including through online forms, surveys, and social media. Popular books. This site requires JavaScript to be enabled for complete site functionality. Classification Conflicts and Evaluations IF110.06 Derivative Classification IF103.16 Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . It is vital to protect PII and only collect the essential information. 2 of 2 Reporting a PII Loss; Conclusion, 7 of 7 Conclusion. Guidance on the Protection of Personal Identifiable Information Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination.